OnBase Workflow

100 %

Status

Project is 100 % complete, starting on Sun 7/29/18 and ending on Thu 11/21/19.

Completed [Completed]

100% complete, updated on Thu 11/21/19 4:14 PM by Joan Terrill

Changed status from In Process to Completed.
Project is completed.

Details

Dates
Sun 7/29/18 - Thu 11/21/19
Acct/Dept
Information & Technology Solutions
Service
Project & Portfolio Management / Project Request
Type
Software / Installation (on-site)
Health
Green - On track
Portfolio(s)
Classification
Transform
Requirements
Document conversion from AppXtender to OnBase, installation of OnBase software and functionality to allow for instructors to submit grade changes for students.
Created
Thu 8/2/18 12:26 PM
Modified
Thu 11/21/19 4:14 PM
Closed
Thu 11/21/19 4:14 PM

Overview

Project Outcome
What is the project supposed to accomplish?
Documents converted from legacy system to OnBase, new development and production environment deployed and grade change workflow implemented.
Business Need/Driver
What is the business need that is driving the request for the project?
Increased efficiency for changing grades and conversion of documents so that they easier to retrieve and the same document can be used by multiple departments.
Money identified
Is money identified for this project?
Yes
Related strategic goals
Does it directly relate to a strategic goal of Mines (https://www.mines.edu/academic-affairs/?CMSPAGE...
Yes
Strategic Goal textbox
Please write the specific strategic goal that is related at Mines
Goal 4 - increase efficiency in our processes
Federal, State, Legal Requirement
Does this need to be done to satisfy a Federal, State, or Legal requirement?
No
Related Projects
This is any projects that may have an impact on this project
None
Additional Information
Any additional information about the request that would help understand it
None

Project Definition

Desired Completion Date
(The projected completion date will be determined based on customer/stakeholder need, resource availability, and other priorities)
06/30/2019

Description

Project is to deploy the Hyland software product OnBase Information Management System. Documents that are currently kept in the Banner BDM system will be moved over to the OnBase repository system, this will allow for document indexing and searching. With this project we will be deploying the first workflow using OnBase at Mines which will update a student’s grade.

Risks

  1. Low There are not enough resources for the project

    Potential risk is involvement of departments with document conversion and workflow development.

Systems Affected

  1. Banner

    New system will replace some of current Banner functionality

Manager(s)

Stakeholders (3)

Clayton Durkee

Clayton Durkee

Project / Portfolio Manager
Informed
Portfolio Manager
Mon 8/27/18 4:05 PM
Katy Ginger

Katy Ginger

Technical Project Manager
Informed
Katy needs to view documents.
Wed 11/14/18 2:20 PM
MS

Monique Sendze

Intrm Chief Info Officer
Informed
Awareness of project progress
Fri 5/10/19 5:59 PM